Privacy

1. ENTITY RESPONSIBLE AND CONTACT INFORMATION

Kireon Agency, situated at Getreidemarkt 12, 1010 Vienna, is the entity entrusted with the processing of your personal data in strict adherence to data protection regulations. For any queries or concerns pertaining to data protection matters, please engage with our proficient Data Protection Officer via privacy@kireon.com.

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2. DEFINITION AND SCOPE OF PERSONAL DATA

Personal data encapsulates information pertinent to individuals (natural persons) whose identity is ascertainable or established, encompassing details such as names, email addresses, or IP addresses.

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3. AUTOMATED DATA COLLECTION ON THE WEBSITE

Your visit to our website triggers automatic processing of the following personal data:

• Timestamps and specifics of your interactions, encompassing visit frequency, duration, and language preferences

• Device-related particulars, including screen resolution, ISP, and operating system details

• IP address coupled with its geographic origin

• Referrer URL information

• Comprehensive identification of web browser (name and version)

• Session identification

• Search engine specifics and keywords utilized to access our website

• Logfiles acquired through essential cookies

 

3.1. LEGAL BASIS UNDERLYING PERSONAL DATA PROCESSING

The processing of data associated with your website visits and utilization of our online services is firmly grounded in our legitimate interests, as stipulated by Art 6 para 1 lit f GDPR. These interests center around ensuring the fortification of our website's security and resilience against potential threats.

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3.2. PURPOSES OF DATA PROCESSING

We meticulously process your data in relation to website visits for the following critical purposes:

• Ongoing provision and perpetual enhancement of our website's functionality

• Vigilant detection, preventive measures, and exhaustive investigations aimed at thwarting potential attacks on our website and online services

• Aggregating usage statistics to facilitate comprehensive statistical analyses in an anonymized format

 

3.3. DATA RETENTION DURATION

As a standard practice, data pertinent to your website visits is securely retained for a period extending up to three months.

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4. CONTACT AND INQUIRY MANAGEMENT

When initiating contact via our website's contact form, email correspondence, or phone communications, the personal data furnished (email, name, phone number, inquiry details, or any associated documents) undergoes processing to diligently address and respond to your inquiries.

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4.1. LEGAL FOUNDATION OF PERSONAL DATA PROCESSING

In the sphere of processing and addressing inquiries, our framework adheres strictly to our legitimate interests pursuant to Art 6 para 1 lit f GDPR. This encompasses the expeditious handling of inquiries and potential follow-up communications. In instances of ensuing engagements stemming from your initial inquiry, the processing of personal data aligns with our contractual obligations outlined in Art 6 para 1 lit b GDPR.

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4.2. OBJECTIVES OF DATA PROCESSING

Our systematic processing of inquiry-related data serves the following objectives:

• Timely resolution and comprehensive response to matters raised in your inquiry

• Adherence to our commitment as a service provider

 

4.3. DATA RETENTION PERIOD FOR CONTACT INFORMATION

Data associated with contacts and inquiries is upheld for a duration of six months, meticulously maintained to manage potential follow-up inquiries. Extended retention beyond this period is implemented exclusively in the context of continued engagement, in adherence to legally prescribed retention periods, or for the purpose of fortifying our position in potential legal disputes.

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5. SOCIAL MEDIA

The engagement and interaction on our social media platforms necessitate the processing of your interactions, username, and potentially, the personal data of invited third parties.

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5.1. LEGAL BASIS FOR PROCESSING PERSONAL DATA

The processing activities are inherently designed to respond to your queries, afford a conduit for your expressions, adeptly manage feedback or opinions, and amplify the visibility of our services. These operations are conducted in alignment with our legitimate interests under Art 6, paragraph 1, section f of the GDPR, while simultaneously fulfilling our contractual obligations as prescribed by Art 6, paragraph 1, section b of the GDPR.

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5.2. PURPOSE OF DATA PROCESSING

The diligent processing of your personal data is strategically calibrated to engender seamless interactions, respond adeptly to your feedback, and fortify the promotional endeavors aligned with our suite of services.

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5.3. DATA RETENTION PERIOD

The tenure for which your personal data is retained precisely aligns with the imperative necessitated to fulfill the articulated objectives. Subsequent to the attainment of these benchmarks, the data is expeditiously expunged from our records.

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6. DATA SHARING

For the seamless operation of our website and the seamless management of our newsletter and other communication channels, we regularly enlist the expertise of esteemed IT service providers. These providers, acting in strict adherence to our explicit directives, may gain access to personal data in order to effectively discharge the contractual obligations underpinning the provision of their IT services.

Furthermore, the disclosure of your personal data may transpire in the following circumstances:

• To external entities, exclusively when imperative and substantiated by our legitimate interests (e.g., auditors, insurance entities in the event of claims, legal representatives in scenarios necessitating legal redress, etc.)

• To authorities and other public bodies, adhering strictly to statutory obligations and mandates (e.g., tax authorities, judicial entities, etc.)

Notably, your data is safeguarded from being disseminated to any additional third parties for autonomous purposes without procuring explicit consent from your esteemed self.

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7. COOKIES USAGE ON OUR WEBSITE

Our website uses necessary cookies to ensure smooth functionality and seamless display. Processing this data is crucial for maintaining data security and preventing misuse. This aligns with our commitment to legitimate interests under Article 6, Paragraph 1, Point f of the General Data Protection Regulation (GDPR), and Section 165, Paragraph 3 of the Austrian Telecommunications Act (TKG). Your consent acknowledges the potential transfer of data by providers to countries without a GDPR adequacy decision (Article 45) or definitive guarantees (Article 46). This entails a risk wherein such data might be accessible to authorities in these countries for monitoring, with limited recourse available.

You have the freedom to adjust your consent settings in the "Cookies" section. Here, you can select [ACCEPT] or [DECLINE ALL] for all consent-based cookies. 

 

8. DATA RETENTION DURATION

We retain your personal data for the necessary duration to fulfill objectives and comply with contractual or legal obligations. After this, we delete or anonymize your personal data to prevent identification.

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9. STRINGENT DATA SECURITY MEASURES

Our commitment to fortifying your browsing security is governed by Article 32 of the GDPR. We employ advanced technical protocols and organizational safeguards to ensure the confidentiality and security of your personal data.

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10. INDIVIDUAL RIGHTS AND PRIVILEGES

As an individual, you have rights. You can request comprehensive information about the personal data we process, rectify inaccuracies, or request deletion. If our data processing relies on your consent, you can revoke it. You may also restrict data processing or request your data in a structured, readable format (data portability).